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Scheduling Clerk - Cheltenham

POSITION:
Scheduling Clerk
STATUS:
Part-Time
DEPARTMENT:
Nursing
DIVISION:
Long Term Care
LOCATION:
Cheltenham
CITY:
Toronto, ON
DATE POSTED:
Tuesday, Aug 26, 2014
DEADLINE TO APPLY:
Tuesday, Sep 16, 2014
COMPETITION NUMBER:
SCL CHEL 0814
CONTACT EMAIL:
Vivian.whitehead@leisureworld.ca
Position:  Scheduling Clerk
Location: Cheltenham
Term: Permanent
Status: Part-Time
Department:  Nursing
Reporting to:  Director of Care
Date Posted:  August 26, 2014
Application Deadline:  September 26, 2014
Competition No.:  SCL CHEL 0814
 
JOB SUMMARY:
Leisureworld Caregiving Centre – Cheltenham is home to 170 residents and currently has an opening for a Permanent Casual Scheduling Clerk.
 
As a valued member of the team, the Scheduling Clerk demonstrates a commitment to resident safety by providing quality care in accordance with organization’s vision and mission.
 
RESPONSIBILITIES (But not limited to):
Resident Care Unit Support:
·         Provides clerical assistance on each resident home area to assist in the smooth functioning of the unit.
·         Ensures personalized requisitions from MDS are provided upon request.
·         Books team Resident Care Conferences, as per Ministry Long Term Care Home Act and Regulations, as well as team conferences and keeps up to date schedule.
·         Compiles monthly PSW profile lists and quarterly charge nurse primary resident care lists and assigns new residents as necessary.
·         Tracks mobility equipment and coordinates foot care services
·         Orders, conducts inventory and delivers office supplies under supervision of the Director of Care.
·         Type correspondence as directed by Nursing Administration.
·         Assists with quality assurance activities as directed by the Director of Care
 
Record Management
·         Participates in the documentation process for residents by preparing and completing admission and discharge processes
·         Tracks Resident leave of absences and daily census
·         Ensures that resident charts are maintained and thinned according to policy.
·         Ensures that discharge charts are filed using the home’s coding system.
 
Time Schedules:
·         Provides assistance to Unit Scheduling Coordinator on as a needed basis.
·         Responsible for notifying the Unit Scheduling Coordinator of staffing scheduling issues.
 
Other Administrative functions:
·         Answering, screening and directing of telephone calls.
 
·         Greeting visitors with the utmost courtesy and directing as required.
·         Constant monitoring of all alarms on exterior doors.
·         Receiving payments and issuing receipts as requested after core operational hours
·         Leisureworld is a 24/7 operation, flexibility to work a variety of shifts as required operationally.
·         Other duties as assigned.
 
QUALIFICATIONS:
·      Minimum 2 years office experience (preferably in a medical office or related experience).
·      Experience in a long term care environment considered an asset.
·      Proficiency with Microsoft Word, Outlook and Excel.
·      Knowledgeable of administrative/computer skills.
·      Good organizational and communication skills
·      Highly organized and able to work in a stressful environment.
·      Ability to multi-task.
·      Patient and courteous, tactful and diplomatic.
·      Professional appearance and behavior.
·      Must have effective verbal and written English communication skills.
 
EDUCATION:
·      Post-secondary studies in medical administration or equivalent education and work experience
 
WE INVEST IN YOU:
·         Tuition Assistance
·         Continuous growth and development
·         Self-fulfillment through meaningful relationships with clients
·         Employee Recognition and Discount Programs
·         Employee Referral Bonus
·         A dynamic and supportive working environment
 
Interested applicants are encouraged to apply directly to:
Vivian Whitehead
Director of Care
Leisureworld Cheltenham
5935 Bathurst Street
Toronto, ON  M2R 1Y8
Fax: (416) 223-4159
Email: Vivian.whitehead@leisureworld.ca
Website: www.leisureworld.ca
Competition Number: SCL CHEL 0814
 
Please quote the competition number SCL CHEL 0814 in the subject line of your fax or email and include your salary expectations.
 
Please note that if hired, your employment with Leisureworld will be contingent on receipt of a police and vulnerable sector screening free of criminal activities and satisfactory to Leisureworld’s Police Records Check and Vulnerable Screening policy.
 
In accordance with the Accessibility for Ontarians with Disabilities Act 2005, wherever appropriate, support will be provided in the recruitment process and accommodations for disabilities will be provided on request.
 
We thank all applicants for their interest, however only those candidates chosen for interviews will be contacted.  Resumes are shared amongst all Leisureworld Homes.
 
 
OUR VALUES
 
Respect    °    Passion   °    Teamwork    °    Responsibility   °   Growth
Deadline to Apply: Sep 16, 2014


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